Covenants – Providence Manor Home Owners Association

HOA Governing Documents

Providence Manor Home Owners Association has four types of governing documents that are legally binding on all homes within our community:

Articles of Incorporation
Code of Regulations
Declaration of Covenants
Guidelines

Articles of Incorporation

This is a historical document establishing Providence Manor Home Owners Association as an Ohio corporation not-for-profit.

Providence Manor Home Owners Association Inc. (Recorded 08/12/1987)

Code of Regulations

The Code of Regulations controls the internal governmental operation of the association itself including the responsibilities of directors, frequency of elections, and any other procedures that are specific to the HOA. The Code of Regulations is filed with Butler County.

The language within the Code of Regulations allows for the document to be amendments by a majority vote of the Board of Directors, however the Third Amendment to the Declaration of Covenants created a provision to require a vote by the membership.

Code of Regulations (Recorded 04/14/2011)

Note: While we make every effort to ensure these documents are up to date, these are not a substitute for the full, recorded copy of the governing documents filed with the Butler County Recorder.

Declaration of Covenants, Conditions, and Restrictions

The Declaration of Covenants, Conditions, and Restrictions (CC&Rs) contains a legal description and “declares” the property as a community association. It is filed with Butler County and recites the restrictions imposed for the betterment of the community. The CC&Rs contain provisions related to assessment obligations of its members, association and member maintenance responsibilities, architectural control powers, association enforcement authority, and property use restrictions, etc.

Amending the Declaration of Covenants requires a vote by the membership.

Declaration of Covenants, Conditions, and Restrictions (Adopted 08/29/1986)
First Amendment of the CCRs – Article VI, Section 6.2.2: Maintenance of Common Driveways (Adopted 03/16/1987)
Second Amendment of the CCRs – Article VII, Section 7.4: Rear Yard Basketball Placement (Adopted 03/09/1993)
Third Amendment of the CCRs – Article VII, Section 7.3 and 5.2.9: Amendment Requirements and Radio & Television Antenna Placements (Adopted 09/09/1996)

Note: While we make every effort to ensure these documents are up to date, these are not a substitute for the full, recorded copy of the governing documents filed with the Butler County Recorder.

Board Guidance & Policies

The Board Guidance & Policies are developed by the Board of the HOA to determine how the day-to-day procedures will operate in the HOA. Topics of these rules include architectural specifications, enforcement policies, complaint procedures, and more.

Amending of the guidance and policies is done by a majority vote of the Board of Directors.

Guidance for Architectural Approvals and Property Maintenance (Updated 06/11/2024)
- Sketches of Fence Placements (Adopted 12/1992)
- Sketches of Basketball Hoop Placements
- Clarification of Private Drainage Easement and Maintenance (Updated 06/11/2024)
Enforcement Policy (Enacted 06/11/2024)
- Hearing Request Form
Written Complaint Procedure (Enacted 06/11/2024)
- Written complaints shall be submitted via TownSq.
Collections Policy (coming soon)
Records Request Policy & Request to Inspect Records Form (coming soon)

Note: Per West Chester Township Police, West Chester Township has a resolution that a camper can only be parked on public roadway for no longer than 48 hours. This would allow someone time to prep their camper or unload after a trip.