Please review the process below for architectural approvals.

Step 1
Review the Governing Documents

  • Before submitting any architectural request, the homeowner should review the relevant architectural requirements within the Declaration of Covenants, Conditions, and Restrictions & the Board Guidance to ensure the request aligns with the rules. Review the documents on the Governing Documents page.
  • Review local, county, and state requirements for your project and obtain all licenses and/or building permits and to meet all legal requirements for building codes.
  • If you are unsure about if your project requires an application with the HOA, please contact us.

Step 2
Submit Your Request

  • Requests are handled in TownSq. To get started you need an account in TownSq. Learn more about getting set up and accessing TownSq.
  • Download the application, fill out the form to provide all relevant information, then submit your request in TownSq. Review the how-to guides below.

The requirements vary slightly depending on the type of architectural update. Review the governing documents for specific requirements. For most requests, the following are required:

  • Type & nature of the request
  • Location of the proposed update
  • Materials
  • Color(s)
  • Dimensions
  • Supplemental materials: color swatches, relevant urls, diagrams or drawings of the update, photos, property map or survey with locations of changes clearly marked with measurements, and/or vendor proposals/estimates

You can find the architectural application in TownSq.

  1. Login to TownSq either via the app or https://app.townsq.io/login. If you have not already setup your account in TownSq, you will need your account number to create an account. If you do not have your account number, contact Associa, our HOA Management company at 888-612-2299. Learn more about TownSq.
  2. Click Find Documents.
    Find documents
  3. Click the Architectural Application category.
  4. Download the application and fill it out on your computer or print and scan the signed copy to upload it into TownSq for approval.
  5. Gather any supplemental materials such as paint swatches, drawings, links, etc. to submit with your application
  1. Login to TownSq either via the app or https://app.townsq.io/login. If you have not already setup your account in TownSq, you will need your account number to create an account. If you do not have your account number, contact Associa, our HOA Management company at 888-612-2299. Learn more about TownSq.
  2. In TownSq, select Contact an Admin.
  3. Open a request by either:
    • If using TownSq on a browser, click Open Request.
      TownSq Open Request
    • If using the TownSq app, tap the + in the top right corner to open a request.
      Open Request from TownSq app
  4. Complete the request form then click Open Request (on browser) or Open (on app).
    • Title: We recommend including the address in the title along with the type of improvement (example: New Fence at 123 Main Street).
    • Category: Architectural Application
    • Description: Type a brief description of the project.
    • In Name of: enter your name
    • Assignee: leave blank
    • Attachment: Attach the completed design review application.
  5. The board will review the request and communicate any questions, concerns, approvals, or required provisions.

Step 3
Request is Reviewed

  • The Board of Directors and/or Architectural Review Committee will review the request in TownSq and add comments to the request page in TownSq if any additional information is needed.
  • All communication about the request will happen in TownSq.
  • The Board has up to 30 days to review submitted requests and communicate approval. NOTE: The 30 days starts once all required documentation is received. Incomplete or missing documentation will delay the review or result in denial.

Step 4
Notification of Approval

  • Decisions will be communicated in TownSq. Approval may include provisions required for your project.
  • Only after receiving approval can you begin the requested changes.
  • If you alter or change your plans after approval, you must re-submit those changes to the Board for re-review.