Please review the process below for architectural approvals.

Step 1
Review the Governing Documents

  • Before submitting any architectural request, the homeowner should review the relevant architectural requirements within the Declaration of Covenants, Conditions, and Restrictions & the Board Guidance to ensure the request aligns with the rules. Review the documents on the Governing Documents page.
  • Review local, county, and state requirements for your project and obtain all licenses and/or building permits and to meet all legal requirements for building codes.
  • If you are unsure about if your project requires an application with the HOA, please contact us.

Step 2
Submit Your Request

  • Requests are handled in TownSq. To get started you need an account in TownSq. If you have not already setup your account in TownSq, you will need your account number to create an account using a browser first. If you do not have your account number, contact Associa, our HOA Management company at 888-612-2299. Learn more about TownSq.

The requirements vary slightly depending on the type of architectural update. Review the governing documents for specific requirements. For most requests, the following are required:

  • Type & nature of the request
  • Location of the proposed update
  • Materials
  • Color(s)
  • Dimensions
  • Supplemental materials: color swatches, relevant urls, diagrams or drawings of the update, photos, property map or survey with locations of changes clearly marked with measurements, and/or vendor proposals/estimates

How to Submit an Application in TownSq

There are no longer separate applications to submit. All of the application questions are embedded into the Architectural Review tool in TownSq. See the steps below for submitting your request in either a browser or the TownSq app.

  1. Login to TownSq at https://townsq.io/.
  2. In TownSq, select the Architectural Review tool by either:
    • Click the Submit for ARC button on the homepage.
      TownSq browser Submit Arc button
    • or click Architectural Review from the sidebar navigation on the left side of the screen.
      TownSq browser Architectural Review menu
  3. Click Submit Project.
    TownSq browser Submit project
  4. In the Project Name field type a title for the project.
    TownSq ARC Project Name
  5. From the Category dropdown menu, select the category that accurately describes the type of project. For a project that doesn’t have a specific category, select Other Exterior Modification or Addition.
    Townsq ARC categories
  6. Answer all of the form questions including attaching the requested attachments.
  7. Once the form is complete, click Save to submit the project for review.
  1. Login to TownSq via the TownSq app.
    townsq app
  2. In TownSq, select the Architectural Review tool in one of the following ways:
    • Click the Submit for ARC button on the homepage.
      Submit to ARC
    • or Click the Menu icon in the bottom right corner.
      TownSq menu
      • Then, select Architectural Review from the navigation.
        Architectural Review tool in menu
  3. Next, either Click Submit Project or click the + sign.
    TownSq App Submit Project
  4. In the Project Name field type a title for the project.
    TownSq App Project Name
  5. From the Category dropdown menu, select the category that accurately describes the type of project. For a project that doesn’t have a specific category, select Other Exterior Modification or Addition. Once you select the category, click Done.
    TownSq App Category selection
  6. Answer all of the form questions including attaching the requested attachments.
  7. Once the form is complete, click Create to submit the project for review.
  8. The Architectural Review Committee will review the request and communicate any questions, concerns, approvals, or required provisions.

Step 3
Request is Reviewed

  • The Board of Directors and/or Architectural Review Committee will review the request in TownSq and add comments to Project Request page in the Architectural Review tool in TownSq if any additional information is needed.
  • All communication about the project will happen in TownSq’s in the Architectural Review tool.
  • The Board has up to 30 days to review submitted requests and communicate approval. NOTE: The 30 days starts once all required documentation is received. Incomplete or missing documentation will delay the review or result in denial.

Step 4
Notification of Approval

  • Decisions will be communicated in TownSq. Approval may include provisions required for your project.
  • Only after receiving approval can you begin the requested changes.
  • If you alter or change your plans after approval, you must re-submit those changes to the Board for re-review.